--- title: 'Document Storage' url: 'https://ne49.tech/storage' markdown: 'https://ne49.tech/storage.md' date: '2026-07-27' description: "Document Storage NE49 Tech supports the following MIT approved document storage and sharing services. Local Storage (MIT Laptop) Use with non-MIT owned equipment (laptops, desktops, tablets and phones) is prohibited. 500 gigabytes of storage (including your computer's operating system and applicat…" --- # Document Storage NE49 Tech supports the following MIT approved document storage and sharing services. ### Local Storage (MIT Laptop) - Use with non-MIT owned equipment (laptops, desktops, tablets and phones) is prohibited. - 500 gigabytes of storage (including your computer's operating system and applications). - Personal files may be stored on your MIT laptop but **cannot impact MIT business**, - NE49 Tech preserves your laptop's documents using MIT's backup solution [CrashPlan](https://ne49.tech/crashplan). - Backups can be [restored by the employee](https://console.us2.crashplan.com/login/#/login) with revisions going back years. - Backups of deleted documents and their previous versions are **destroyed after 30 days**. - Documents stored on an employee's MIT laptop are the responsibility of the employee and **will NOT be preserved** upon the [employee's departure](https://policies.mit.edu/policies-procedures/130-information-policies/132-policy-use-information-technology-resources#13.2.4). ### MIT Email (Outlook) - Using the official Outlook app is encouraged. [Android](https://play.google.com/store/apps/details?hl=en-US), [Mac](https://apps.apple.com/us/app/microsoft-outlook/id985367838?mt=12), and [iOS](https://apps.apple.com/us/app/microsoft-outlook/id951937596) - 100 gigabytes of storage, with an additional 100 gigabytes of online archive available upon request (Outlook required). - **Not appropriate** for sending [Medium Risk](https://infoprotect.mit.edu/medium) or [High Risk](https://infoprotect.mit.edu/high-risk-data-classifications/) documents. - Deleted items can be [recovered up to 14 days after emptying the recycling bin](https://support.microsoft.com/en-us/office/recover-and-restore-deleted-items-in-outlook-49e81f3c-c8f4-4426-a0b9-c0fd751d48ce). - [Forwarding your MIT email](https://kb.mit.edu/confluence/pages/viewpage.action?pageId=3907262) is prohibited. - Shared Outlook resources such as room calendars should be requested from NE49 Tech. - Outlook data, including personally shared calendars and inboxes are the responsibility of the employee and **will NOT be preserved** upon the [employee's departure](https://policies.mit.edu/policies-procedures/130-information-policies/132-policy-use-information-technology-resources#13.2.4). ### Network Shares (M: R: & U: Drives) - Use with non-MIT owned equipment (laptops, desktops, tablets and phones) is prohibited. - 2,000 gigabytes of storage shared among all members of the department. - Personal files should **NOT be stored** on network shares. - Can be used to share [High Risk](https://infoprotect.mit.edu/high-risk-data-classifications/) documents with members of the MIT Community using the [VPN](https://ne49.tech/vpn/globalprotect). - Document storage and access will be audited quarterly by NE49 Tech. - Deleted documents and versions are preserved by IS&T for **~178 days and may take 72 hours** to restore. - When working remotely documents **should be saved locally and then copied to a network share**. ### Dropbox & Team Folders - Use of non-MIT licensed Dropbox account is prohibited. (**Employees must log in via Touchstone**.) - 500 gigabytes of storage for personal Dropbox and 500 gigabytes for Team folders. - Appropriate for the [real-time collaboration](https://help.dropbox.com/view-edit/collaborate-on-microsoft-office) of [Medium Risk](https://infoprotect.mit.edu/medium) documents with members of the MIT Community. - Documents stored in **Dropbox Team Folders created by NE49 Tech** will be managed and preserved by NE49 Tech. - Documents stored in the `MIT Dropbox\USERNAME` folders are the responsibility of the employee and **will NOT be preserved** upon the [employee's departure](https://policies.mit.edu/policies-procedures/130-information-policies/132-policy-use-information-technology-resources#13.2.4). ### OneDrive & SharePoint - Use of non-MIT licensed OneDrive account is prohibited. (**Employees must log in via Touchstone**.) - 500 gigabytes of storage for personal OneDrive and 500 gigabytes for SharePoint sites. - Appropriate for the [real-time collaboration](https://support.microsoft.com/en-us/office/document-collaboration-and-co-authoring-ee1509b4-1f6e-401e-b04a-782d26f564a4) of [Low Risk](https://infoprotect.mit.edu/low-risk-data-classifications/) documents with members of the MIT Community. - Documents stored in **SharePoint sites created by NE49 Tech** will be managed and preserved by NE49 Tech. - Documents stored in an employee's OneDrive are the responsibility of the employee and **will NOT be preserved** upon the [employee's departure](https://policies.mit.edu/policies-procedures/130-information-policies/132-policy-use-information-technology-resources#13.2.4). ### Google Drive - Use of non-MIT licensed Google Drive account is prohibited. (**Employees must log in via Touchstone**.) - 500 gigabytes of storage for personal drives and 500 gigabytes for Shared Drives. - NE49 Tech **does not recommend** the use of Google Drive for MIT business. - Documents stored in an employee's Google Drive are the responsibility of the employee and **will NOT be preserved** upon the [employee's departure](https://policies.mit.edu/policies-procedures/130-information-policies/132-policy-use-information-technology-resources#13.2.4). ### DropSecure - Used with a [MIT licensed account](https://mit.dropsecure.com/login) (**does not use MIT Touchstone**). - Can send up to 20 files with a total maximum size limit of 10 gigabytes. (Multi-file zip download is limited to 500 MBs at a time.) - Can share [High Risk](https://infoprotect.mit.edu/high-risk-data-classifications/) documents with people outside the MIT Community.. - Documents shared with DropSecure are **preserved for seven days**. --- ## Navigation - Previous: [Zoom](https://ne49.tech/zoom.md) - Next: [CrashPlan Backup](https://ne49.tech/crashplan.md)